UTFS Financial Management Committee Meeting Minutes

Chung-Chung Tam, Chicago Transit Authority (Chair)

James Ortner, Orange County Transportation Authority

Mauro Arteaga, LA MTA

Margaret Walker, ERG Transit Systems

Gary Yamamura, Three Point Consulting

Jennifer Cheng, MTC

David deKozan, Cubic

Leisa Moniz, USDOT/Volpe Center

Etienne Lamairesse, ASK

Joseph Lee, Sony

David McIlwraith, ERG Transit Systems

Bob Murray, BART

Dave Phelps, APTA

Alexander Pi, Scheidt & Bachmann

Neil Poling, MARTA

• Update on the status of the APTA UTFS Intellectual Property Policy
• Ensure all members received a copy of PANYNJ RIS Policy Guidance issued August 21st
• Update on TCIP Fare Collection Project
• Work Group report-outs

• Policy will be distributed via email for ballot on 9/8 to eligible Task Force Members for vote
• Deadline to return ballots is Friday, September 26^th
• IP Policy will be discussed at CEO briefing on UTFS program on September 28^th, Salt Lake City, UT

Dave Phelps, Senior Program Manager, APTA provided an update on the status of the UTFS Intellectual Property Policy.

IP Policy will be distributed via email for balloting on Monday, September 8^th to all eligible Task Force Members, (approximately 33 entities; 3 manufacturers and 30 agencies) are eligible to vote. The policy has been through two review cycles with the UTFS leadership and major suppliers. During the first review cycle 5-6 organizations submitted comments. During the second round of review, one organization submitted comments.

The deadline for submitting ballots will be Friday, September 26^th.

APTA program staff will be issuing guidance on how to implement the policy in the near future.

• APTA has secured consultant support to develop revision to Fare Collection section.
• APTA encourages coordination between TCIP/UTFS teams to minimize duplication of effort.
• TCIP schedule is ambitious with a Spring, 04 deliverable date for Fare Collection revision.

Tim Weisenberger and Leisa Moniz/US DOT, Volpe Center met with APTA’s TCIP project team to discuss the status of the UTFS program and receive an update on the TCIP Fare Collection project just underway. A major focus of the discussion was to consider ways to coordinate efforts between the two programs.

APTA has enlisted a team of consultants to update the TCIP Fare Collection section as well as 8 other business areas. The Fare Collection portion of the project is just beginning. The TCIP project team anticipates establishing a technical working group (recruiting will begin with those volunteers involved in the previous TCIP Fare Collection project). Additional volunteers will be recruited as needed.

TCIP project schedule is ambitious. Concept of Operations will be developed this fall and a draft revision of the TCIP Fare Collection section will be released for general comments in Spring 04.

Tam, Rick and Leisa need to establish a process for coordinating UTFS Financial Management Committee activities with TCIP.

• Status of "Options for Addressing the Major Business Issues that Must be Resolved in Establishing and Operating a Regional Transportation Payment System and Clearing House" white paper.

Systems Work Group:

Rick Barrett, BPWG leader was unable to participate in the call, so Tam provided the Committee members with an update. Rick has received the final comments from the Committee review of the BPWG paper entitled "Options for Addressing the Major Business Issues that Must be Resolved in Establishing and Operating a Regional Transportation Payment System and Clearing House". He will incorporate the necessary revisions and submit the document to the Committee Chair. The Committee Chair will then distribute the paper to the Committee members for a vote - to submit the document to the UTFS Task Force Leadership.

David deKozan, Systems Work Group leader provided an overview of the four work package/tiger teams activities.

Work Package #1 – Ticketing PICC Platform:

Walt Bonneau, Leader

Goal of the group is to develop and release to APTA a document containing the necessary guidelines and standards to support an interoperable transit (PICC) proximity smart card environment including the communications to and from the PCD (reader).

Deliverable scheduled for April 30, 2004. Currently working on developing functional requirements matrix and definitions.

Work Package #2 – not yet initiated

Work Package #3 – PICC/PCD/CID Security:

Gary Yamamura, Leader

Draft underway – "Automated Fare Collection System Security Planning Guidelines and Best Practices" white paper scheduled for an April, 27, 2004 delivery date.

Work Package #4 – Applications and Backend Functionality:

David McIlwraith, Leader

Focus of the group is to detail the management and control systems of distributed electronic fare collection systems. 3 deliverables are proposed, the first deliverable due in April, 2004.

The WG leader will submit a request for technical assistance to the Committee leadership for review later this week.

The WG leader is still waiting for guidance from APTA senior program staff on process for selection of consultant and time frame.

David deKozan will submit a summary of tasks, deliverables and schedule to Tam and Rick this week. This information will aid Tom Parker and Agapito Diaz in briefing Rail CEO’s on status of program at September 28^th meeting in Salt Lake City .

Next meeting of the Full committee will be Monday, October 6^th, at 12 noon, EASTERN STANDARD TIME.