UTFS Financial Management Committee Meeting Minutes

Rick Barrett, Quattran Associates, (Vice Chair)

Leisa Moniz, USDOT/Volpe Center

Karim Aboud, Chicago Transit Authority

Walt Bonneau, Three Point Consulting

Lisa Bucci, Scheidt & Bachmann USA

Jennifer Cheng, MTC

Greg Garback, WMATA

Norman Kort, Cubic Transportation Systems

Kevin Krest, G&D

David McIlwraith, ERG Transit Systems

Bob Murray, BART

Alexander Pi, Scheidt & Bachmann USA

Margaret Walker, ERG Transit Systems

Gary Yamamura, Three Point Consulting

Meeting Goals & Objectives:

• UTFS Activities @ Fare Collection Workshop
• Report-out on the Operations Committee Leadership meeting, held in Willowbrook, IL on 12/1-2
• Work Group Leaders Report-out

UTFS Activities at the Fare Collection Workshop

• UTFS Program Activities can be scheduled for Sunday, March 21st.
• Work group leaders need to decide if they want their groups to meet on Sunday.

On Sunday, March 21st, APTA has allocated time in the schedule for UTFS Program activities. Work group leaders who are interested in scheduling sessions during Sunday, should let Tam and Rick know.

Some of the call participants indicated that they would not be coming in to the NYC area until later in the week and Thursday, March 25th would be a more preferable day to have a work group session. Several call participants suggested having an off-site meeting hosted by one of the local/regional transit agencies.

Since there is considerable coordination that needs to occur between WP#1 and WP#2 tasks, if #1 decides to meet in/or around the March 21st/25th timeframe, WP#4 will likely do the same.

Walt Bonneau, WP#1 leader indicated that another face-to-face meeting will transpire prior to the March Fare Collection Workshop, possibly the week of February 9th, location to be determined (Chicago Transit Authority and Texas Instruments have offered to host). WP#4 would also meet during this timeframe.

Other UTFS Program Activities:

• Fare Media/Operations Committee Leadership Strategy Meeting, Willowbrook, IL on 12/1-2

Leadership of the Fare Media and Operations Committee along with several transit agency representatives met in suburban Chicago on Dec. 1-2nd to re-assess the Operations Committee work plan, identify opportunities for future work, appoint a vice chair and streamline committee goals.

The output of the day and a half-long session was a revised draft work plan, appointment of a new vice chair and agreement to meet at the March 21st meeting in NYC area.

It is anticipated that Operations Committee activities will begin sometime in January.

TCIP Fare Collection Update

Work Group Report-outs:
Business Process Work Group:

Systems Work Group:

A TCIP webinar on the Fare Collection update is scheduled for Monday, December 8th from 3:30 -5 PM EST. Information will be distributed by APTA.

Rick Barrett provided an update on the status of the "Business Issues…" document. All comments have been incorporated, those members eligible to vote have balloted, the Task Force leadership committee has approved the document and APTA staff will make some minor formatting and edits to the document and post on the website. Since this document is not a standard, the Rail Steering Committee did not have to review the document.

The work plan of this group is now completed.

Work Package #1 - Ticketing PICC Platform
Walt Bonneau, Leader
The meeting held on November 19th at BART, Oakland, CA was well attended and productive. Much of the discussion was focused on developing a consensus on definitions. Walt will finalize and distribute the document shortly.

Next face-to-face meeting will be sometime in February, possibly the week of February 9th.

Work Package #2 - not yet initiated

Work Package #3 - PICC/PCD/CID Security:

Gary Yamamura, Leader
Draft underway - "Automated Fare Collection System Security Planning Guidelines and Best Practices" white paper scheduled for an April, 2004 delivery date.

Work Package #4 - Applications and Backend Functionality:
David McIlwraith, Leader
The group held a face-to-face meeting on November 20th @ BART. The focus of this meeting was to further develop the functional descriptions document. Revised version of this document will be circulated to the group.

The evaluation of the proposals for technical assistance is nearing completion. Seven (7) proposals were received with a final decision on award forthcoming.

This group will also meet face-to-face during the February 9th timeframe. Wk Pack 1 &4 leaders will need to coordinate their agendas and schedule a time for a joint session. Prior to the meeting, each leader should document specific issues for discussion and consideration and coordinate the agenda item for the session.

Next meeting of the Full committee will be Wednesday, January 7th, at 12 noon, EASTERN STANDARD TIME.