UTFS Financial Management Committee Meeting Minutes

Meeting Goals & Objectives:

• Status of UTFS New York Meetings Proposal
• Proposed Financial Management Committee re-structure
• Work Group report-outs
• Update on TCIP
• Fare Collection Workshop Activities
• Revenue Management Committee Update

Status of APTA UTFS New York Meetings Proposal, Leisa Moniz:

• Meeting Summary document issued and comments received by Cubic and S&B. Those comments were incorporated into the document.

• Tom Parker, UTFS Chair briefed Rail executives at the GM Seminar in Sarasota, FL on Saturday, January 29^th.

• Focus of briefing was scope change, additional work (magnetic stripe), and budget

• Rail group approved scope change and budget (want more detail on budget)

• Changes to Bylaws (scope change document will serve as addendum to bylaws document)

• Martin Schroeder to discuss with Tom Parker next steps for ballot

Martin Schroeder from APTA summarized the post-NY meeting activities as follows:

• Meeting summary document was distributed and comments from both S&B and Cubic were incorporated.
• Tom Parker, UTFS Task Force Chair briefed Rail executives at the GM seminar in Sarasota, FL on Saturday, Jan. 29^th.
• The focus of Tom’s briefing was on the UTFS scope change, the addition of magnetic stripe standard and the UTFS program budget.
• The group approved both the scope change and the budget with the comment that more information is needed on the budget.
• APTA is now revising the bylaws. The scope change will be an addendum to the bylaws as the document is lengthy.
• Martin wishes to expedite the 60-day ballot period and will discuss this issue along with the ballot process with Tom Parker.

Proposed Financial Management Committee Re-structure, Tam:

Tam indicated that due to the pending issue of WP4+ and other program issues, this agenda item will be tabled until further notice.

Work Group Leaders Update:

• WP#1, Alex Pi:

• Policy and Procedures document approved

• Comment Resolution sub-group moving forward to address comments

• Face-to-face meeting will be held on Thursday, March 24^th.

• Next call of the full WP#1 team is March 10^th at 11:30 AM EST.

Work Package #3, Tam:

• System Security Planning – Guidelines and Best Practices document ready for Committee ballot

Work Package #4, Rick Barrett:

• PANYNJ has proposed a two-step approach for developing WP#4 specification; this approach has been distributed for consideration and was discussed on WP#4 calls.

• Some WP#4 members have expressed concerns with the approach, as well as the benefits of breaking the work into two distinct parts and the benefits of the approach to the UTFS program in general.

• S&B has submitted comments on RIS applicability to WP#4 on several occasions and feels those comments have yet to be addressed.

• Next call scheduled for March 9^th at 11:30 EST, focus of discussion will be PANYNJ approach – all interested parties should attend as well as Fin Mgmt Committee leadership.

Upcoming Fare Collection Workshop activities:

Revenue Management Committee Update, Tam:

The group approved policy and procedures document (91% approval) and resolved the 1 "no" vote.

The subgroup formed to address the comment resolution process is moving forward. The group addresses about five-comments/per week. There are approximately 119 comments on the compiled comment resolution form. The list has also been categorized according to subject matter, for example, limited use cards, and security.

The group will hold a face-to-face meeting on Thursday, March 24^th from 8-430 PST at the BAH office in San Francisco. Please contact Alex Pi for meeting details.

Document has been finalized and submitted to Tam for balloting by the Financial Management Committee. Leisa will draft a ballot for Tam and Rick’s review and approval and then it will be distributed for ballot.

Rick summarized the approach of the PANYNJ’s proposal as follows:

Part A: WP#4 work would be closely linked to WP#1 and similar to RIS, Part 4.

Part B: Work would accommodate those non-compliant WP#1 card formats and/or legacy systems.

Rick asked the group if they agreed with his synopsis of the proposal and no one voiced a concern.

Rick then indicated that the group requested the proposed approach be discussed with the UTFS leadership.

The UTFS Leadership did discuss the proposed approach at length on the Thursday, Feb. 24^th call. After much discussion, the recommendation of the group was that WP#4 leadership should expedite the ballot process of the PANYNJ proposal so the group can move forward.

Lisa Bucci, S&B expressed concerned with not having a clearly articulated statement on what the benefits of doing Part A would be to UTFS?

After much discussion regarding the concerns, and pros/cons and benefits of this proposal to WP#4 and UTFS general, Martin Schroeder indicated that perhaps a scope statement can be developed.

S&B agreed that they will articulate their position on the PANYNJ proposal and submit.

Martin Schroeder agreed, at Lisa Bucci’s request, to contact other transit agencies and try and get them involved in WP#4 activities.

Sunday, March 20, 2005 10 AM –12 NOON Rap Session with RMC Chair, Tam and UTFS Leadership.

Monday, March 21^st 4:30 PM - 5:45 PM – TCIP/UTFS Coordination Meeting

Wednesday, March 23^rd, 12 NOON – 6 PM WP#4 Face-to-Face Meeting, location TBD

Thursday, March 24^th, 8:00 AM – 4:30 PM – WP#1 Face-to-Face meeting, Booz Allen offices, San Francisco, VA

Save the Date – Credit and Debit Webinar, May 4, 2005

Next meeting of the Full committee will be Monday, February 28th, at 12 noon, EASTERN STANDARD TIME.