Approved October 10, 2004
ARTICLE I - ORGANIZATION
APTA International Bus Roadeo Committee
The Committee shall be known as the APTA International Bus Roadeo Committee,
here-in-after called the Committee.
Mission Statement
The purpose of the Committee shall be to organize, administer, and conduct a
yearly International Bus Roadeo for the purpose of promoting competition among
North America’s best bus operators and maintenance employees.
Objectives
The objectives of the Committee shall be defined in an Action Plan to be adopted
each year to guide the Committee’s activities for that year.
ARTICLE II - MEMBERSHIP
Membership in the Committee shall be open to employees of APTA members and APTA
member retirees who have an interest
in planning and conducting the APTA International Bus Roadeo.
Persons desiring membership shall submit a notice in writing, with the person’s
name, title, organization/business address, telephone and fax numbers, and
email address. The Chief Executive Officer, supervisor, or other equivalent
authority shall submit a written approval for membership. Both the notice
and approval are contained on the membership form that is located on the APTA
web site. Upon completion, they may be faxed, mailed or emailed to the APTA
Committee Staff Advisor.
Voting rights shall commence thirty (30) days following
application acknowledgment, acceptance and placement on the committee by
the APTA staff advisor.
The number of committee members, per agency or organization, shall not be limited.
The Roadeo Chair and Vice Chairs shall query the membership, via email, to determine
attendance at the Fall committee meeting and there shall be one vote, per
issue, per committee member present.
ARTICLE III - OFFICERS
Officers
The Committee shall have the following officers: Chair of the Committee, Vice
Chair-Operations, Vice Chair-Maintenance, Secretary, and Immediate Past Chair.
Employees of APTA member transit systems, other member organizations, and
those in the Consultant, Contractor or Retiree membership categories, in good
standing, shall be eligible for elected office.
Duties of Officers
The duties of the Officers of the Committee shall be as follows:
A. Chair. The Chair shall preside at all meetings of the Committee and shall
be responsible for calling all meetings of the Committee. The Chair shall
be an ex-officio member of all regular and special committees. The Chair shall
appoint all Subcommittee, Ad-hoc Subcommittee and Task Force members. He/she
shall act as the liaison between the Committee and the APTA Vice Chair-Bus
& Paratransit Operations, the APTA Chair-Bus Operations Committee and other
APTA committees, as appropriate. The Chair shall be responsible for taking
action necessary to ensure the Committee achieves its objectives and shall
perform all such other duties that pertain to such office.
B. Vice Chairs. The Vice Chairs shall alternate in presiding at meetings in the
absence of the Chair. The first chair to preside shall be the Vice Chair-Operations,
then followed by the Vice Chair- Maintenance.
C. The Secretary shall be responsible for all the recordings of all minutes and
other information that is discussed at the Committee meeting (s). The minutes
shall be transmitted to the committee chair and the APTA Staff Advisor within
fifteen (15) days following conclusion of the meeting and sent to the committee,
by the APTA Staff Advisor, no later than thirty (30) days following conclusion
of the meeting.
D. The Immediate Past Chair advises the Committee.
Terms of Office
Each Chair, Vice Chair, and Secretary shall serve in that position for two years.
After the term of the Chair expires, the Vice Chair for the opposite discipline
shall become Chair. (i.e., If the Chair had represented Operators, the Vice
Chair for Maintenance would become Chair.) Former Chairs shall wait at least
two years before being eligible for Chair or Vice Chair positions.
Vacancies
In the event the Office of the Chair becomes vacant prior to the end of the term,
the Vice Chair of the opposite discipline shall ascend to that office for
the remainder of the term, and be eligible to serve the full two-year term
of that position. In such case, the ascending Chair will appoint a new vice
Chair for the remainder of the term.
In the event the Office of Vice Chair becomes vacant prior to the end of the
term, the Chair shall appoint a new Vice Chair for the remainder of the term.
ARTICLE IV - ELECTION OF OFFICERS
Election of Officers
Election of officers shall occur at the Annual Business Meeting of the Committee
that is held during the post-Roadeo debriefing meeting. Officers shall be
elected by a majority of the Committee members present and voting atthis debriefing
meeting.
Nominations
No nominations will be taken from the floor during the
annual business meeting.
Those interested in becoming candidates
for elective office shall complete and submit the nomination form to the APTA
Committee Staff Advisor, by fax, email or mail, no later than
thirty (30) days before the election. The form can be obtained from the APTA
web site or the APTA Committee Staff Advisor.
Committee members are eligible to nominate candidates or
run for office. Members may nominate themselves.
The Committee Chair and APTA Staff Advisor shall determine
the candidate’s eligibility for office, i.e., that the candidate is
an employee of an APTA member or is an APTA member in good standing. All eligible
candidates shall become part of the slate of candidates for elective office.
The slate of candidates shall be transmitted to the Committee membership no
later than fifteen
(15) days before the election.
Voting
The Chair shall make an announcement that all non-voting participants must leave
the room during election voting and assure compliance to same.
Candidates for office shall have no more than three (3) minutes to present their
qualifications to the Committee.
The Chair shall abstain from voting. In the event of a tie, the Chair shall vote
and break the tie. Newly elected Officers shall assume office at the conclusion
of the Annual Business Meeting at which they are elected.
Elections will be held in accordance with Robert’s Rules of Order, as amended.
ARTICLE V - MEETINGS AND VOTING
Meetings
The Committee shall meet for the International Bus Roadeo Planning Meeting in
either February or March at the host property, and again at the Annual Meeting.
The Committee may also meet as deemed necessary by the Chair to conduct the
business of the committee. Notice of (mandatory meetings) shall be prepared
by the Chair and sent out (by mail, fax or e-mail) to the Committee members
by the APTA Staff Advisor to the Committee no less than 14 days prior to the
meeting. Notice of other Committee meetings shall be prepared by the Chair
and sent out (by mail, fax or e-mail) to the Committee members by the APTA
Staff Advisor to the Committee no less than 7 days prior to the meeting. All
meetings shall be conducted in accordance with Robert’s Rules of Order,
as amended.
Voting
Except as otherwise specified herein, all votes shall be by simple majority
of voting members present and voting.
ARTICLE VI - SUBCOMMITTEES
Standing Subcommittees
The Committee shall have the following standing Subcommittees: the Bus Operators
Subcommittee, chaired by the Vice Chair-Operations and the Mechanics Subcommittee,
chaired by the Vice Chair-Maintenance.
Additional Subcommittees
The Chair shall appoint other Subcommittees, Task Forces, or other similar
groups for specific purposes from time to time. These groups will be temporary
in nature and exits only until their specific charge, purpose, or mission
is completed.
ARTICLE VII - RECORDS AND COMMUNICATIONS
Maintenance of Committee Records
The APTA Staff Advisor, along with other APTA staff as appropriate, shall be
maintain the Committee membership roster and other Committee records, including
meeting minutes.
Communications
All Committee notices, announcements and other communications shall be
processed and distributed by the APTA Staff Advisor, in accordance with APTA
policy and in consultation with the Committee Chair.
ARTICLE VIII - AMENDMENTS TO THE BYLAWS
Submission and Consideration of Amendments
Amendments to these Bylaws may be proposed by any Committee member and must be
submitted, in writing, to the Chair for consideration and voting at the next
Annual Business Meeting of the Committee that occurs at least ninety (90)
days after the submission of the next proposed amendment. The chair shall
request that the APTA Staff Advisor distribute copies of any proposed amendments
at least sixty (60) days prior to the Annual Business Meeting.
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