Reviewed September 24, 2005
ARTICLE I - ORGANIZATION
PARAGRAPH 1 - Committee Name
The Committee shall be known as the APTA Procurement Steering Committee, hereinafter "the Committee."
PARAGRAPH 2 - Mission Statement
The purpose of the Committee shall be to work in support of a stronger business environment in the public transportation by developing strategies that, when implemented:
- Lead to improved buying and selling practices in the transit industry
- Provide the industry with better products at a fair cost and strengthen the business climate of the industry
- Insure the integrity of the procurement process
- Result in an industry workforce that understands the importance and benefits of good procurement practices
PARAGRAPH 3 - Objectives
The specific objectives of the Committee shall be defined in an Action Plan to be adopted each year at the annual business meeting of the Committee to guide the Committee's activities for that year. These objectives should be designed to achieve the following outcomes:
- Improved relationships between buyers and sellers
- Routine use of standards and standardization in the procurement process
- Increased efficiency in the procurement process
- Increased use of technology in the procurement process
- Partnering/collaborative relationships and risk-sharing become commonplace in the industry
- FTA support for improvements in procurement processes and consistent application of procurement requirements is encouraged
ARTICLE II - MEMBERSHIP
Membership in the Committee shall consist of the following:
Three business members appointed by the Chair of the BMBG
- Chair of the APTA Procurement committee
- Chair of the APTA Legal Affairs committee
- Chair of the Capital Projects committee
- Chair of the Research and Technology committee
- Chair of the Information Technology committee
- Chair of the Small Operators committee
- Chair of the Bus and Paratransit CEO's committee or a Bus CEO appointed by that committee chair
- Chair of the Rail Transit CEO's committee or a Rail Transit CEO appointed by that committee chair
- Chair of the Commuter Rail CEO's committee or a Commuter Rail CEO appointed by that committee chair
- Chair of the Transit Board Member committee or a Transit Board Member appointed by that committee chair
- Chair of the Standards Development Oversight committee
Up to two additional members of the Committee appointed by the APTA Chair to provide balance and the flexibility to involve other disciplines as may be required.
A representative of the Federal Transit Administration to serve as non-voting advisor to the committee.
ARTICLE III - OFFICERS
PARAGRAPH 1 - Officers
The Committee shall have two officers, a Co-Chair from the public sector and a Co-Chair from the private sector, drawn from the membership of the committee.
PARAGRAPH 2 - Duties of Officers
The duties of the Co-Chairs shall be as follows:
A. The Co-Chairs shall preside at all meetings of the Committee and shall be responsible for calling all meetings of the Committee. They shall be ex-officio members of all regular and special committees. They shall appoint all Subcommittee, Ad-hoc Subcommittee and Task Force members. They shall act as liaison between the Committee and the APTA First Vice Chair and other APTA Committees, as appropriate. They shall be responsible for taking action necessary to ensure the Committee achieves its objectives and shall perform all such other duties as usually pertain to such office.
PARAGRAPH 3 - Terms of Office
The Co-Chairs shall serve two years terms and, to provide continuity in leadership, their terms shall be staggered. If a Committee Co-Chair's term on an APTA committee that led to their appointment to the Procurement Steering Committee expires, that Co-Chair will continue to serve as Co-Chair until the end of their term.
PARAGRAPH 4 - Vacancies
If a Co-Chair position becomes vacant prior to the end of the incumbent's term, the Committee shall elect a new Co-Chair to serve for the remainder of the term at its first meeting after the vacancy occurs.
ARTICLE IV - ELECTION OF OFFICERS
PARAGRAPH 1 - Election of Officers
One Co-Chair shall be elected at each Annual Business Meeting of the Committee. Co-Chairs shall be elected by a majority of Committee members present and voting and shall assume office at the conclusion of the Annual Business Meeting at which they are elected.
ARTICLE V - MEETINGS AND VOTING
PARAGRAPH 1 - Meetings
The Committee shall hold an Annual Business Meeting in conjunction with the APTA Annual Meeting. The Committee may also meet as deemed necessary by the Co-Chairs to conduct the business of the committee. Notice of the Annual Business Meeting shall be prepared by the Co-Chairs and sent out by email to the Committee members by the APTA Staff Advisor to the Committee at least 14 days prior to the meeting. Notice of other Committee meetings shall be prepared by the Co-Chairs and sent out by email to the Committee members by the APTA Staff Advisor to the Committee at least 7 days prior to the meeting. All meetings shall be conducted in accordance with Robert's Rules of Order, as amended.
PARAGRAPH 2 - Voting
Only members of the Committee shall be eligible to vote on issues or matters before the Committee. A vote may be taken only when a quorum is present. A member participating by teleconference will be considered to be present. A quorum shall consist of fifty percent of the Committee members. No proxy votes will be counted.
Except as otherwise specified herein, all votes hall be by simple majority of voting members present and voting.
ARTICLE VI - SUBCOMMITTEES
PARAGRAPH 1 - Standing Subcommittees
The Committee may have Subcommittees, ad-hoc Subcommittees and Task Forces, as the Committee deems necessary from time to time create.
ARTICLE VII - RECORDS AND COMMUNICATIONS
PARAGRAPH 1 - Maintenance of Committee Records
The APTA Staff Advisor, along with other APTA staff as appropriate, shall maintain the Committee membership roster and all Committee records, including meeting minutes.
PARAGRAPH 2 - Communications
All Committee notices, announcements and other communications shall be processed and distributed by the APTA Staff advisor, in accordance with APTA policy.
ARTICLE VIII - AMENDMENTS TO THE BYLAWS
PARAGRAPH 1 - Submission and Consideration of Amendments
Amendments to these Bylaws may be proposed by any Committee member and shall be submitted in writing to the Co-Chairs for consideration and voting at the next Annual Business Meeting of the Committee that occurs at least 60 days after the submission of the proposed amendment. The Chair shall request that the APTA Staff Advisor distribute copies of any proposed amendments at least 60 days prior to the Annual Business Meeting
PARAGRAPH 2 - Adoption of Amendments
Amendments to these Bylaws shall be adopted by a 2/3 vote of Committee members present and voting.
ARTICLE IX - CONFLICTS WITH APTA BYLAWS OR FEDERAL OR D.C. LAW
In the case of a conflict between these Bylaws and the APTA Bylaws or Federal or District of Columbia law, the APTA Bylaws or the Federal or District of Columbia law shall prevail.
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