March, 2004
ARTICLE I - ORGANIZATION
APTA International Rail Rodeo Committee
The Committee shall be known as the APTA International Rail Rodeo Committee,
hereinafter referred to as "the Committee."
Mission Statement
The mission of the International Rail Rodeo Committee is to bring recognition
and honor to rail transit employees for contributions and achievements; bring
rail transportation properties together to share knowledge, enhance safety
awareness; and improve business and working relationships through fair team
competition.
Objectives
The Objectives of the Committee shall be defined in an Action Plan to be
adopted each year at the Fall Committee meeting. The Action Plan will guide
the Committee's activities for the following year.
Code of Ethics
No Committee member may divulge privileged information. No Committee member
may judge his/her own team's event. No member shall act as an Operations Coach.
Members will strive to promote the integrity, fairness, and spirit of this
competition.
ARTICLE II - MEMBERSHIP
Membership in the Committee shall be open to appointed members/employees
in good standing of APTA Rail Transit Systems. Persons desiring membership
shall submit a notice in writing, with the person's name, title, organization
address, telephone and fax numbers, and e-mail address to the APTA Staff Advisor
for the Committee.
ARTICLE III - OFFICERS
Officers
The Committee shall have the following officers: Chair of the Committee;
Co-Chair, Operators; Co-Chair, Maintainers; Recording Secretary. All members
of the Committee shall be eligible for these positions.
Duties of Officers
The duties of the Committee Officers shall be:
Chair: The Chair shall preside at all meetings of the Committee and shall
be responsible for calling all meetings of the Committee. The Chair shall
be an ex-officio member of all regular and special committees. The Chair
shall appoint all Task Force and Ad-hoc subcommittee members. The Chair
shall act as liaison with the APTA International Bus Roadeo Committee and
other APTA Committees, as appropriate. The Chair shall be responsible for
taking actions necessary to ensure that the Committee achieves its objectives
and shall perform all other duties as usually pertain to such office.
Co-Chair, Operators: The Co-Chair, Operators shall be responsible for
coordination with Host Property Operations staff during all meetings and
the Rodeo. He/she shall oversee the development and implementation of Operator-specific
rules, procedures, and practices that govern the practical aspects of the
Rodeo competition. He/she may serve as Chair of the Dispute Resolution Appeals
Team (DRAT) that hears competition appeals. He/she shall alternate with
the Co-Chair, Maintainers, as the Committee Chair when the Chair is absent.
He/she shall attend all scheduled Committee meetings.
Co-Chair, Maintainers: The Co-Chair, Maintainers shall be responsible
for coordination with Host Property Maintenance staff during all meetings
and the Rodeo. He/she shall oversee the development of Maintainer-specific
rules, procedures, and practices governing the practical aspects of the
Rodeo competition. He/she shall alternate with the Co-Chair, Operators,
as the Committee Chair when the Chair is absent. He/she shall attend all
scheduled Committee meetings.
Recording Secretary: The Recording Secretary shall be responsible for
the recording of all minutes and information that is discussed at the Committee
meeting(s). He/she shall develop and record all minutes on the Microsoft
Word format. He/she shall attend all scheduled Committee meetings.
Terms of Office
Each Co-Chair and Secretary shall serve in that position for two years. Officers
shall be limited to two consecutive terms in the same office.
The election of the Recording Secretary shall occur at the Fall Planning
Meeting in even-numbered calendar years.
The Co-Chair, Maintainers and the Co-Chair, Operations shall alternate succeeding
to the office of the APTA International Rail Rodeo Committee Chair automatically
at the end of the (spring) Rodeo competition during odd-numbered calendar
years.
The nominations of the two Co-Chair positions shall occur at the fall Planning
Meeting in even-numbered years. The election of the Co-Chairs shall be conducted
in light of the automatic succession which occurs during the (spring) Rodeo
competition during odd-numbered calendar years and shall become effective
after the completion of the Rodeo.
The Chair shall appoint persons to serve the interim term of any vacated
office after consultation with the executive committee.
ARTICLE IV - ELECTION OF OFFICERS AND VOTING
Officer Elections
All Officer elections shall occur during the fall Rodeo planning meeting.
Committee members may declare their candidacy for election at the preceding
(spring) Rail Rodeo Committee meeting. Newly elected Officers shall assume
office at the end of the following (spring) Rodeo competition.
Nominations
Nominations will be taken from the floor during the Fall Planning Meeting.
Voting
Only members of the Committee shall be eligible to vote on issues or matters
before the Committee. A vote may be taken only when a quorum is present. A
quorum shall consist of a simple majority of the Committee members. No voting
proxies of members not present will be allowed. In the event of ties, the
Chair shall vote and break the tie.
Officer Elections
Except as otherwise specified herein, all votes shall be by simple majority
of voting members present and voting.
ARTICLE V - MEETINGS
Fall Planning Meeting
The Committee shall meet for the fall Rodeo planning meeting in October,
November, or December of each year. The planning meeting shall take place
at the host property or a designated meeting facility in the city of the next
International Rail Rodeo.
Leadership Planning Meeting
The Committee's elected officials will meet with the host property staff
and the APTA Staff Advisor in the APTA headquarters in Washington, D.C., on
a date in March to be decided by the Chair. This meeting will focus on resolving
remaining issues before the upcoming International Rodeo.
Rodeo Week Meeting
The Committee shall also meet on the Wednesday immediately preceding the
Rodeo competition. This meeting shall take place at the host property or a
designated meeting facility in the city of the International Rail Rodeo.
ARTICLE VI - SUBCOMMITTEES AND TASK FORCES
Standing Subcommittees
The committee shall have the following standing subcommittees: Rail Operators'
Subcommittee, chaired by the Co-Chair for Operators; the Rail Maintainers'
Subcommittee, chaired by the Co-Chair for Maintainers.
Task Forces
Specific Task Forces may be named by the Chair, and leadership appointed
as required to accomplish the Committee's business. Task Forces will be temporary
in nature and exist only until their specific charge, purpose, or mission
is completed. Task Force leaders will serve at the discretion of the Chair.
ARTICLE VII - RECORDS AND COMMUNICATIONS
Maintenance of Records
The APTA Staff Advisor, along with other APTA staff as appropriate, shall
maintain the Committee membership roster, and all other Committee records,
including meeting minutes. The Recording Secretary shall be responsible for
the recording and production of meeting minutes.
Communications
All Committee notices, announcements, and other communications shall be processed
and distributed by the APTA Staff Advisor, in accordance with APTA policy
and in consultation with the Committee Chair.
ARTICLE VIII - AMENDMENTS TO THE BYLAWS
Submission and Consideration of Amendments
Amendment to these Bylaws may be proposed by any Committee member and must
be submitted in writing to the Chair for consideration and voting at the next
fall planning meeting that occurs at least 90 days after the submission of
the proposed amendment. The Chair may request that the APTA Staff Advisor
distribute copies of any proposed amendments at least 60 days prior to the
fall planning meeting.
Adoption of Amendments
Amendments to these Bylaws shall be adopted by a simple majority vote of
Committee members present and voting.
ARTICLE IX - CONFLICTS WITH APTA BYLAWS OR FEDERAL OR D.C.
LAW
In the case of a conflict between these Bylaws and the APTA Bylaws or Federal
or District of Columbia law, the APTA Bylaws and/or the Federal or District
of Columbia law shall prevail.
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