UTFS Financial Management Committee Meeting Minutes

Chung-Chung Tam, Chicago Transit Authority (Chair)

Dave Phelps, APTA

Karim Aboud, Chicago Transit Authority

Leisa Moniz, USDOT/Volpe Center

Rick Barrett, Quattran Associates (Vice Chair)

Walt Bonneau, Three Point Consulting

Lisa Bucci, Scheidt & Bachmann USA

David deKozan, Cubic Transportation Systems

David Faust, Chicago Transit Authority

Greg Garback, Washington Metro Transit Authority

Craig Maxey, Washington Metro Transit Authority

David McIlwraith, ERG Transit Systems

Olatunji Nowlin, Chicago Transit Authority

Darshana Patel, Chicago Transit Authority

Alexander Pi, Scheidt & Bachmann USA

Margaret Walker, ERG Transit Systems

Gary Yamamura, Three Point Consulting

Meeting Goals & Objectives:

• Discussion of Upcoming Work Package Team Meetings, New York, NY
• Work Group report-outs

Discussion of Upcoming Work Package meetings in New York, NY, Tam:

• Work Package #1 will meet on Thursday, March 25th
• Work Package #4 will meet on Wednesday, March 24th
• Both meetings will be held at the offices of the Port Authority of New York and New Jersey in Manhattan
• A process for coordinating the Master Glossary needs to be established

Work Package teams 1 & 4 have agreed to meet in New York. Arrangements have been made with the Port Authority of New York and New Jersey to use their conference rooms. WP1 will meet on Thursday, March 25^th and WP4 will meet on Wednesday, March 24^th. Agendas will be distributed shortly.

David Phelps, APTA can be available to provide staff support to WP1 as requested and WP4 if needed. Volpe will be present for each meeting, with Leisa Moniz attending WP4 and Tim Weisenberger attending WP1.

The coordination of submittals to the Master Glossary as well as achieving a consensus on all definitions needs to occur quickly. David deKozan will work with WP leaders to develop a process that will be proposed to Tam and Rick. A conference call between David and WP leaders may be the first step.

Work Package Team schedule, Tam:

• Need to develop a consolidated schedule of all WP team milestones
• WP team leaders need to provide an updated schedule

Tam would like to have an updated WP team schedule prior to the Fare Collection Workshop. Walt indicated that WP1 schedule presently has no changes. Gary posted his revised schedule for WP3 in the minutes from the Chicago session. Leisa agreed to pull the schedule out of the minutes and submit to Tam. David McIlwraith indicated that he will have a revised schedule for WP4 after the first draft of the BAH deliverable is submitted to him (approximately 7 weeks).

David deKozan suggested that we revisit the original schedule and overlay it with the revised schedule. He agreed to take the action.

Work-group report outs:

Business Process Work Group, Rick Barrett:

Systems Work Group, David deKozan:

Final edits to the Business Issues document will be performed by APTA.

The meetings in Chicago were productive and the leadership should support continued face-to-face meetings. Further coordination needs to occur across WP teams.

Work Package #1 – Ticketing PICC Platform:

Walt Bonneau, Leader – Goal of the group is to develop and release to APTA a document containing the necessary guidelines and standards to support an interoperable transit (PICC) proximity smart card environment including the communications to and from the PCD (reader).

Chicago Meeting Goals and Objectives:

-Tutorial on the Port Authority’s Regional Interface Specification, Version 3.0

-Discussion on finalizing glossary definitions document RIS Product Object Technical Working Session

-Set next meeting date for Brooklyn, NY @ following APTA Fare Collection Workshop

Meeting Accomplishments:

-Walt Bonneau gave a 1-hour presentation on the RIS Version 3.0 and fielded Q&A.

-Walt Bonneau is scheduled to release the group’s consolidated list of glossary definitions to Tim Weisenberger by the end of Feb.

-Next meeting set for Thursday, March 25^th at the offices of the Port Authority of New York and New Jersey in mid-town Manhattan.

Work Package #2 – not yet initiated

Work Package #3 – PICC/PCD/CID Security:

Gary Yamamura, Leader

Chicago Meeting Goals and Objectives:

-Establish document template

-Resolve volunteer work assignment issues

-Review and finalize the schedule

-Meeting Accomplishments:

-Achieved group agreement on document template

-Achieved group agreement on methodology for defining options and minimum requirements for security guidelines

-Re-allocated volunteer work assignments

-Achieved agreement on schedule

Work Package #4 – Applications and Backend Functionality:

David McIlwraith, Leader

Focus of the group is to detail the management and control systems of distributed electronic fare collection systems.

Chicago Meeting Goals and Objectives:

-Discussion on the various definition documents from WP1 and WP4 glossaries

-Discussion regarding Work Package 3 & 4 Coordination Process and Overlap issues

-Review and discussion of the functional description document

-Update on the status of the consultant project

-Set the next meeting date and time

-Meeting accomplishments:

-Group agreed to various changes and revisions to the glossary document – David McIlwraith to make revisions

-David McIlwraith will follow up with Gary Yamamura to discuss establishing a coordination process with WP3

-Group agreed to revisions to the functional description document – David McIlwraith to make revisions and re-distribute

-David McIlwraith will query WP4 members to see what dates work for the next meeting (March 24^th or 26^th).

Next meeting of the Full committee will be Monday, April 5 at 12 NOON, EASTERN STANDARD TIME.