UTFS Financial Management Committee Meeting Minutes

Chung-Chung Tam, Chicago Transit Authority (Chair)

Rick Barrett, Quattran Associates (Vice Chair)

Leisa Moniz, USDOT/Volpe Center

Walt Bonneau, Three Point Consulting

Lisa Bucci, Scheidt & Bachmann USA

David deKozan, Cubic Transportation Systems

Kevin Krest, G&D

Barnie Louie, BART

Craig Maxey, WMATA

David McIlwraith, ERG Transit Systems

Bob Murray, BART

Olatunji Nowlin, Chicago Transit Authority

Darshana Patel, Chicago Transit Authority

Polly Okunieff, Systems & Solutions, Inc.

Alexander Pi, Scheidt & Bachmann USA

Meeting Goals & Objectives:

• Update on the status of the Intellectual Property Policy
• Report-out of the UTFS Leadership call
• Upcoming Revenue Management Committee Activities
• Discussion of CEN Fare Management document
• Work group leaders report-out

Update on Status of Intellectual Property Policy, Tam:

• Redistribute IP Policy with a re-circulation ballot and comment resolution form;
• 30 day review period and submission of ballots;
• APTA anticipates bringing a successful ballot to Rail Steering Committee at their next meeting in June in Miami.

The schedule as it currently stands is as follows:

APTA will finalize Policy and distribute the redrafted IP Policy along with a re-circulation ballot and comment resolution form to all eligible voting members. The review and return of ballots will be due in 30 days. APTA hopes to be able to take a successful ballot to the Rail Steering Committee at their next meeting in Miami in early June. If approved, implementation of the policy would follow sometime in June.

Report-out of UTFS Leadership call, Tam:

IP Policy Distribution Plan:

Fare Media Committee:

Operations Committee:

Interagency Advisory Board (IAB) activities:

UTFS Task Force Leadership Meeting in Miami, FL

Some discussion occurred on the distribution strategy for the IP Policy. APTA will work with Tom Margo (BART, Steering Committee Leader) to develop a letter to be used to distribute the IP Policy and Ballot via email. Dave Phelps will generate a written plan of action for the recalculation ballot.

Fare Media Committee is meeting via conference call on May 10^th. The "Trends" document was approved and is in the process of being submitted to APTA for final edits.

The "Farecard Procurement" document is in final comment resolution form and may be complete for the May 10^th meeting.

The Magnetics Work Group is in the process of approving the ISO 15457 standard as a baseline for their document.

RFP for consulting project is complete and with APTA Program staff for advertising.

Greg Garback, WMATA has made two (2) presentations to the federal advisory group on UTFS activities. The IAB is interested in coordinating their activities with UTFS. Further discussion among parties needs to occur on this issue. Tim Weisenberger will draft letter for Greg and Tom Parker to review.

The UTFS leadership will be meeting prior to the Rail conference in Miami the afternoon of Friday, June 4^th and morning of Saturday, June 5^th. Tom Parker will also be providing a UTFS program update to the Rail Steering Committee on June 6^th.

Upcoming Revenue Management Committee activities, Tam:

• Next RMC meeting will be in Atlanta during the APTA Annual Meeting, October 10-13^th.

Discussion of CEN Fare Management document, Tam and Polly Okunieff:

• ISO/TC204 meeting in Vancouver, May 17-21^st
• Further comments on CEN document need to be submitted by COB, May 12^th to Leisa

The Revenue Management Committee has a new organizational structure, comprised of 5 subcommittees: Policy, Outreach and Training, Standards Oversight, Technology and Electronic Payments. Tam will distribute more information about the goals and objectives of each of the subcommittees shortly.

Anyone interested in participating in RMC activities should contact Tam. The next RMC meeting will be at the APTA Annual Meeting, Atlanta, GA, October 10-13^th.

Tam and Polly provided a brief overview of the CEN document distributed for comments during April. Polly talked about the different approaches used for the European standard, as being more of a logical framework (high level and abstract); the use of products instead of cards. The US delegation is interested in developing a work plan that proposes a way to harmonize the US and European standards work.

Tam talked about the upcoming ISO/TC204 meeting in Vancouver, Canada May 17-21, 2004. Tam will represent the UTFS program and Polly will be attending as well. Tam encouraged vendors/suppliers to attend the meeting as well.

Tam will send Leisa meeting information to distribute to the group. Leisa will distribute to Committee members via email.

Those wishing to talk more specifically about the ISO/CEN process can contact Polly Okunieff at 617-983-3364, or email at okunieff@sasi-technology.com

Any further comments on the CEN document should be submitted prior COB, May 12^th to Leisa via email and she will compile the information and forward to Tam and Polly. Comments should specifically detail any major differences between UTFS and CEN program approaches and the CEN document. Suggestions on areas where a work program could be developed that can be used to harmonize the European and US standards work would be helpful for discussions in Vancouver.

Work Group Leaders Report-out:

Business Process Work Group, Rick Barrett and Gabrielle Bayme, APTA

• Business Issue document discussion

Standards Development Program

Specialist

202-496-4888

email: gbayme@apta.com

Systems Work Group, David deKozan

Work Package #1

Work Package #3

Work Package #4

Gabrielle Bayme, APTA gave a quick overview of the APTA editing process. She indicated that APTA’s role is to make sure the document reads well and that issues and terms are consistent throughout the documents. Editing will not change the technical content of the document.

Further discussion needs to occur on a process for coordination for future documents. She suggested that APTA should review the outlines of documents.

Business Issues document, Rick will read the document and then determine if a conference call is needed to address issues or concerns made during the APTA editing process.

WP#3 meeting in Washington, D.C. on April 28^th resulted in good progress with an estimated completion date of December, 2004.

David also indicated that he needs to receive an updated schedule from WP#1 and WP#4 so that he can integrate each work group’s activities into one, UTFS Program Schedule. David suggested that perhaps some time can be set-aside during the LA meetings next week to discuss this.

Walt Bonneau indicated that WP#1 is preparing for it’s 3^rd face-to-face meeting in Los Angeles on May 11^th. LA MTA will host the meeting. The group is addressing the final product object and that will be a focus of the meeting on the 11^th. The group has also provided contributions to the Master Glossary and currently has an ongoing issue in the balloting process. Walt indicated that member participation has been good. Two outstanding issues need to be discussed next week – Define code number’s for agency participants and the Standard 7816-4 APDU Commands. Walt indicated that if the group decides to take on these two issues and address them adequately in the work, he anticipates a additional 6 weeks of work.

The face-to-face meeting in Washington, D.C. on April 28^th at APTA resulted in good progress. Work should be completed by the end of the year.

The next face-to-face meeting will be in Los Angeles next Wednesday, May 12^th. The focus of next week’s session will be to finalize the Functional Description document and receive an update on the Booz Allen Hamilton project.

Several issues have come up with the BAH project. First, the contract period of performance has expired. BAH contract managers and APTA contract managers need to work on establishing and processing a no cost time extension for the contract.

Additionally, BAH project team has had difficulty receiving documentation from WMATA and TransLink. NDA’s have to be developed prior to any release of materials.

The BAH project will now be divided into two Phases. Next Wednesday, BAH will provide a briefing on Phase I activities.