This position reports to the Senior Director-Engineering & Commuter Rail Operations and serves as the lead coordinator for the Standards Program. The position will maintain standards documents, develop, and maintain metrics for the program, and update the APTA standards webpage. Additionally, the position will manage and advise a few standards development working groups by coordinating meetings to achieve document production. The position will also help conduct workshops, and conference sessions for the Technical Services & Innovation Department.
DUTIES AND RESPONSIBILITIES:
Specific duties and responsibilities include, but are not limited to the following:
- Supporting standards development program planning, including development of budgets and priorities, and helping the supervisor execute on these priorities in a timely manner;
- Creating agendas, proposing meeting structures, recording minutes, scheduling meetings, for the Standards development oversight council;
- Assisting the Standards staff with the timely development of documents. This individual will be responsible for ensuring that the documents follow a consistent approach and process to move them through the publication cycles on a programmatic level. This includes conducting public comments, CEO reviews and publishing APTA standards documents on the apta.com website;
- Developing and maintaining tracked metrics and KPIs for the standards program to ensure visibility of the program to management and the public transportation industry;
- Serving as the primary aggregator of the information on the Standards program from the various staff working on the program to create quarterly public-facing newsletters;
- Maintaining the Standards Program document database, and be the liaison with IT for maintenance of the Standards Program webpage on APTA.com;
- Serving as the primary source of information on use of all tools that involve standards and associated work such as voting and document dissemination;
- Creating and maintaining a database of published documents, new documents, and pending documents for each working group;
- Acting as the primary point of contact with the editorial contractor that APTA utilizes to assist in the review of standards from an editorial perspective and providing quality control prior to posting documents on the webpage;
- Supporting working groups assigned to the individual and see documents through to publication;
- Leading conference planning activities for marketing the APTA standards program; and
- Forming an effective team with the other Technical Services staff members to anticipate events that will cause a work surge and minimize the impact through advanced preparation.
MEASURES OF ACCOUNTABILITY:
- Timely publication of the APTA standards program documents and compliance of the program with its 5-year policy;
- Timely creation of agendas, minutes, and execution of action items for the meetings that are conducted by the individual;
- Timely development of newsletters, dashboard reports including tracked metrics and KPIs on a regular basis;
- Demonstration of a pleasant and responsive attitude to working groups, committee leadership, and members when responding to inquiries and assignments;
- Ability to effectively communicate orally and in writing with a diverse cross section of transit industry professionals;
- Extent to which working groups, seminars, conference sessions and travel logistics are scheduled and planned in a timely manner;
- Demonstrated willingness to support and mentor other staff during periods of heavy workload; and
- Ability to organize and track technical documentation in a manner that is effectives and easy for others to access and use.
Requirements include a bachelor’s degree in a related field and two to four years of project management experience in public transportation or a related field. Specific expertise with bus or rail programs/operations/safety is desirable. Must also possess excellent oral and written communication skills and have the ability to work effectively with people and organizations as well as work independently and under pressure while meeting multiple deadlines. Must be able to travel to conferences and meetings as needed.
Physical requirements and work conditions:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Performance of duties requires the use of hands and fingers to handle or feel. The job frequently requires ability to stand, walk, sit, reach with hands and arms, and talk or hear. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.
APTA values the safety of our employees and in support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19, or you must request an exemption from the APTA HR Office. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working for APTA.
Persons interested in applying for this position should submit their cover letter and resume to the Vice President-Human Resources & Administration via email at firstname.lastname@example.org.
APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.