The individual in this position jointly supports the Sr. Director of Bus Operations & New Vehicle Technologies and/or the Sr. Director of Rail Transit & Commuter Rail and performs work related to public transit consistent with APTA objectives and APTA members’ requirements for both bus and rail modes. For our members, we lead initiatives to support their bus and rail operations and prepare/update standards for our industry. The individual in this position is responsible for a broad range of committee and standards development facilitation and administration, support of APTA workshops, conferences and peer reviews, and other project support as assigned.
DUTIES AND RESPONSIBILITIES:
Specific duties and responsibilities include, but are not limited to the following:
- Provides staff support for, and/or lead, assigned APTA committees, including managing and developing agendas, facilitating meetings, engaging with committee officers and members, and managing/maintaining meeting structure, logistics, meeting minutes, committee rosters and bylaws. As appropriate, works with the committee leadership to facilitate meetings and takes initiative to develop work plans and advance progress on committee initiatives.
- Provides support for rail and bus standards committees under the APTA standards development program. Activities include developing agendas and lists of action items, scheduling meetings and overseeing meeting arrangements, communicating with members, tracking progress on standards development, including balloting, and managing budget and expense reports;
- Provides support for APTAConnect, an online resource for our members, by updating the bus and rail committees’ community pages with current information and documents, event listings and discussion posts;
- Acts as a liaison for committees, standards activities and other bus and rail related initiatives through communication with members and the public. Responds to inquiries, provides information, and fulfils the requests of committee leadership and members;
- Organizes and supports sessions at major APTA conferences. Duties include developing session content, communicating with speakers and moderators, ensuring timely organization of session logistics, and staffing sessions onsite at conferences;
- Supports and develops online content in support of bus and rail related groups, such as help with surveys, webinars, and webpage updates; and
- Other duties as assigned.
MEASURES OF ACCOUNTABILITY:
- Demonstration of ability to communicate effectively with a diverse membership on a range of topics around APTA’s bus and rail committees and standards;
- Demonstration of ability to organize, coordinate and facilitate many on-going tasks, programs, and committees simultaneously;
- Extent to which meetings, seminars, conferences, and travel arrangements are scheduled and planned in a timely manner;
- Feedback from APTA members on working groups or committees;
- Progress made by groups being facilitated;
- Availability when needed during normal working hours to perform duties;
- Demonstrated ability to function as a member of a team and willingness to support other staff during periods of heavy workload;
- Demonstration of a pleasant and responsive attitude to committee leadership and members when responding to inquiries and assignments;
- The extent to which other functions and duties are completed as assigned and in a timely manner; and
- Attention to detail when planning and communicating internally as well as externally.
Requirements include a bachelor’s degree in a related field and two to four years of project management experience in public transportation or a related field. Specific expertise with bus or rail transit programs or operations is desirable. Must also possess excellent oral and written communication skills, have to ability to work effectively with people and organizations as well as work independently and under pressure while meeting multiple deadlines. Must be able to travel to conferences and meetings as needed.
PHYSICAL REQUIREMENTS AND WORK CONDITIONS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Performance of duties requires the use of hands and fingers to handle or feel. The job frequently requires the ability to stand, walk, sit, reach with hands and arms, and talk or hear. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.
APTA values the safety of our employees and in support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19, or you must request an exemption from the APTA HR Office. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working for APTA.
Persons interested in applying for this position should submit their cover letter and resume to the Vice President-Human Resources & Administration via email at firstname.lastname@example.org.
APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.