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American Public Transportation Association

 2016 Rail Conference Exhibitor Information



Products & Services Showcase
June 19, 2016, 5:30 - 7:30 p.m. (during the Welcome Reception)
June 20, 2016, 12:00 - 3:00 p.m. (lunch included)

In order to participate in the 2016 Rail Conference Products & Services Showcase, you must be an APTA member in good standing and fully paid for your booth at the staging of the event.

Exhibitor Information

Booth Fees

8’ x 10’ Booth

  • $1400 - early fee (reservations by April 4, 2016)
  • $1600 - standard fee (after April 4, 2016)

Each booth reservation includes drapes, table, two chairs, company I.D. sign, and one complimentary Showcase-Only exhibitor registration. Please note the ballroom where the Showcase will take place is carpeted.


Value-Added Pre-Event Publicity for All Exhibitors

Your 2016 exhibit payment includes a FREE promotional placement in a special APTA 2016 Rail Conference Products & Services publication, which will be sent to more than 25,000 public transit industry leaders.  The publication will be sent two weeks in advance of the conference, helping build pre-show buzz for your company. 

All 2016 Rail Conference Products & Services exhibitors will be sent complete details on how to submit materials after your exhibitor payment is processed.  The deadline for final artwork for this special publication is May 9, 2016, so reserve your exhibit space early to take advantage of this offer.

Space Assignments

Space is assigned by APTA on a first come, first served method when accompanied with payment. When you complete your reservation form, please note if there are certain companies you wish to not be placed next to.

Deadline & Cancellation Policy

The deadline for reservations is May 2, 2016. Please note that space may sell out prior to May 2, so early bookings are recommended. You can save $200 by making your reservation by April 4, 2016.

Fees will be refunded if a request is received in writing no later than May 9, 2016. After the May 9 deadline, a credit will be extended to a future APTA conference. This credit can be used to purchase a booth at an APTA showcase or attendee registration(s) at APTA meetings and conferences occurring before June 19, 2016. A 20% cancellation fee will be withheld unconditionally. There will be no refunds after May 9.

Exhibitor Personnel Registration

All Showcase attendees must either be registered for the Rail Conference, or be registered for Showcase-Only access.

There is one complimentary Showcase-Only exhibitor registration included with the purchase of a booth. Please fill in the information for the free badge when you complete the booth reservation form.

Additional exhibitor personnel may register for the Showcase only for a fee of $150 per person. The welcome reception and lunch are included in the fee.

Please note: The Showcase-Only badge will only give you access to the exhibit floor and does not include entrance to any sessions.

Sponsorship Opportunities

If you are interested in sponsorship opportunities, please contact APTA's Heather Rachels at (202) 496-4838 or

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