White Paper

Technology Terms and Conditions


This White Paper discusses the risks and benefits of technology-related terms and conditions which can be included in IT procurement contracts.

Document History
Document Number Version Publication Date Publication Related Information
APTA PS-TP-WP-001-11 Original 06/01/2011 Published Current


clause, contract, information technology (IT), procurement, terms and conditions


As transit agencies incorporate more technology into their operations, standards that guide the procurement of these technologies will improve the purchasing agencies’ and suppliers’ likelihood of achieving successful procurements. Technology procurements have inherent differences from other procurements that agencies process; therefore, guidance specific to technology will significantly improve the development of terms and conditions and risk management for these procurements

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Related Documents

  • American Public Transportation Association Recommended Practices, “Creating a Business Case for Transit Information Technology Projects and Procurements with Information Technology Components” and “Negotiating Information Technology Contracts,” both 2010.
  • American Public Transportation Association White Papers, “Technology Acronyms” and “Glossary of Technology Terms,” both 2010.
  • Federal Transit Administration, Best Practices Procurement Manual, November 2001.

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