Recommended Practice

Procuring Software to Support Transit Asset Management


This recommended practice helps transit agencies make good business decisions when purchasing software to support their transit asset management (TAM) business requirements, drawing on industry lessons learned to identify success factors to consider and pitfalls to avoid.

Document History
Document Number Version Publication Date Publication Related Information
APTA SUDS-TAM-RP-008-20 Original 01/18/2020 Published Current


asset inventory, condition assessment, enterprise asset management (EAM) system, National Transit Database, state of good repair, transit asset management plan (TAMP)


Transit agencies across the United States are required to develop and cyclically refresh a TAMP, which consolidates information on asset inventory and its age, condition and performance; describes how investment decisions are made; and identifies capital projects for improving the state of good repair of assets. With the completion and self-certification by transit agencies of their TAM plans, many are now looking to determine their software solutions. Software is a tool that can enable asset inventories, condition assessments and prioritized investment decision-making. It also can include functionality to support other business areas, such as maintenance and supply chain management, procurement and others. Therefore, software procurement involves much more than the asset management function. The software selection evaluation for an agency must consider the total cost of ownership to ensure an affordable approach that can be maintained and represents a good business choice.

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